What’s New and Improved in Office 2016?

Office 365 is built for your business.

Now with the all new Office 2016.

It’s the Office you know, plus tools to help you work better together, so you can get more done—anytime, anywhere.

With Office 2016, you regularly get new and improved features. Take a look below to see what’s available to you today and come back later to find out what else has been added.

If you’re new to Office or new to an app, check out the Office 2016 Quick Start Guides. If you want to learn about available training, visit the Office Training Center. If you want to find out why you should upgrade to Office 2016, watch this video.

Need to install Office 2016? Learn more about how to upgrade to Office 2016.



New features:

  • Co-Authoring

In Word and PowerPoint

Work with others simultaneously on a document regardless of the device you’re using.

  • Simplified Sharing

In Word, PowerPoint, and Excel

Just click the Share button in the Ribbon for easy sharing right from your Office documents. See who has access to a given document and who is currently working in the document, and change individual authoring permissions for any document you own.

  • Shared Notebooks

In OneNote

Collect any and all relevant information (e.g., photos, videos, clippings, drawings,…) in one central location, work with others, and watch the app sync changes within seconds.

  • Real-Time Typing

In Word

As you collaborate with others in a document, see where others are working and view their edits as they happen.

  • Modern Attachments

In Outlook

Attach a document from your recent items and share them from OneDrive or SharePoint with email recipients. Also configure sharing permissions so that all the recipients have access to the attached file without having to leave the app.

  • Mail Triage

In Outlook

The Clutter feature learns how you prioritize your mail and then helps you by putting low priority messages in a separate folder (while still giving you a daily summary so you don’t miss anything). When on the go, you can also take advantage of this capability by using the Focused Inbox.

  • Improved Version History

In Word, PowerPoint, and Excel

Refer back to previous snapshots and earlier drafts of documents during the editing process as you collaborate with others.

  • One-Click Forecasting

In Excel

With one simple click, create forecast charts based on historical data and predict future trends. This new capability uses the industry standard Exponential Smoothing (ETS) algorithm to give you reliable forecasting data.

  • New Chart Types

In Word, PowerPoint, and Excel

Visualize financial or hierarchical data, and highlight statistical properties of your data with new chart types: Treemap, Waterfall, Pareto, Histogram, Box and Whisker, and Sunburst.

  • Export Data Source Information to Excel

In Access

Get a list of all the linked data sources from your Access database application into Excel for reference.

  • More Flexible Timelines

In Project

Not only leverage multiple timelines to illustrate different phases or categories of work, but also set the start and end dates for each timeline separately, to paint a clearer overall picture of the work involved.

  • Better Control over Resource Scheduling

In Project

Negotiate an agreement, called a resource engagement, to make sure that resources with limited availability are being used appropriately and effectively throughout your organization.

  • Improved Data Connectivity

In Visio Professional

Connecting your diagram to Excel data is now just one step away. Make sure there is a one-to-one match between values in an Excel column and the text for each shape on the diagram, and simply click Quick Import on the Data tab.

  • Modern Shapes

In Visio

Take advantage of the many redesigned shapes that are now available. In Visio Professional, the Basic Electrical template now has shapes that are compliant with the IEEE standard. In Visio Standard, the Office Layout shapes have been updated. Also check out the Starter diagrams to quickly get going.

  • Better Together with Windows 10

In Word, PowerPoint, Excel, Mail, Calendar, and OneNote

Take the Office mobile apps for a spin and find out why they are the perfect option for on-the-go productivity. They help you do great work anywhere, anytime, with documents in full fidelity across all your Windows 10 devices.

  • Office Themes

In Word, PowerPoint, Excel, OneNote, Outlook, Access, Project, Visio, and Publisher

Pick the Office theme that’s right for you. The Dark Gray theme provides a high contrast look and feel that is easy on the eyes. The Colorful theme offers a modern and fresh look. The White theme provides a traditional Office look.

  • Tell Me

In Word, PowerPoint, Excel, Outlook, Project, Visio, and Access

Simply type what you want to do in the app using your own words, and then Tell Me will guide through the process as well as offer additional resources.

  • Smart Lookup

In Word, PowerPoint, Excel, and Outlook

Fact-check or explore terms in your documents with Bing-powered Smart Lookup. Simply highlight terms in your document and use this feature to bring in search results from the web right into your reading or authoring environment.

  • OneDrive Integration

In Word, PowerPoint, Excel, OneNote, and Outlook

Access your Office documents from anywhere and any device by saving them to OneDrive, pick up anywhere you left off, and co-author with others from the comfort of your office or home, or even on the go.

  • Skype Integration

Use Skype to check in and collaborate with someone using Instant Messaging (IM), voice, video, or screen sharing. Also join online meetings while on the go using the Skype for Business mobile app. See who is online, IM meeting participants, and follow along when a presenter shares his screen – all from your tablet or phone.

  • Cross-Platform, Cross-Device

In Word, PowerPoint, Excel, OneNote, and Outlook

Easily switch from one device to the next without missing a beat. View and edit your Office documents across Windows, Android, and Apple devices. Review, edit, analyze, and present with a consistent look and familiar user experience across your devices.


tech improvements to boost your business

Receive our news


Office Mobile is pre-installed on the new Lumia 950 to help you do more on the go. The Word, Excel, PowerPoint, OneNote, Outlook Mail and Outlook Calendar apps are touch-friendly and easy to use. Access your docs from anywhere, then share, review and add comments, so you won’t miss a beat when you’re on the move. You can even use the Office apps on your phone like a PC with Office support for Continuum.

Have a quick question about the new Office 2016? To stay up to date with the latest articles connect with us directly on LinkedIn and Google+.
Print Friendly